Welcome to the
Apex Supplier Help Guide
New Coupa Supplier
New to Apex? Learn how Coupa works within our organization, what is needed to register, and what to expect once you’re set up in Coupa.
Existing Coupa Supplier
Already registered? Jump straight to managing your profile, tracking purchase orders, and submitting invoices in the Coupa Supplier Portal.
Need a hand? Browse our library of supplier guides for step-by-step help with Coupa registration and usage.
Getting Started
Just getting started with Apex Service Partners? Follow these important steps.
Login to Vendor Portal Access
Your Account, Your Access
Apex manages supplier registration and login through the Coupa Supplier Portal (CSP) – a free, secure platform where you’ll manage your company profile, invoice against purchase orders, and track payments. Suppliers new to Coupa will receive an email invitation from Coupa to create an account. Existing Coupa suppliers can log in anytime with their Coupa credentials.
- Look for your onboarding email from do_not_reply@supplier.coupahost.com and click Log In.
- On the CSP landing page, select Create an Account and complete the registration form.
Already have a CSP account with another customer? Merge it with your Apex account by navigating to Setup > Admin > Merge Requests instead of creating a new one.
Get Started As A Vendor
Three Steps to Doing Business with Apex
Getting set up with Apex is straightforward. Once you’re registered in Coupa, you’ll complete your company profile and then you’re ready to start receiving purchase orders and submitting invoices from Apex’s nationwide network of partner brands.
- Register your account through the invitation you receive from Coupa.
- Set up your Coupa Supplier profile with the required information outlined in the registration process.
- Start transacting — receive POs and submit invoices directly through the CSP.
Account Setup
Keep Your Information Accurate and Up to Date
- Add your company details, primary address, and tax registrations.
- Add additional contacts within your profile.
- Add your PO email address and PO receiving method, and shipping terms.
- Enter your banking information, including account and routing details, so you can be paid.
- Submit your profile information for approval. Apex’s supplier management team will review and confirm.
Purchase Orders and Invoicing
Manage Your Purchase Orders and Invoices Through the CSP
The rundown on managing invoices and POs in the Coupa Supplier Portal: How to receive and invoice against purchase orders, compose an invoice, and handle things like credit notes and payments along the way.
- Receive a purchase order (PO) from one of Apex’s family of local trade brands.
- Create your invoice against the received PO including an invoice number, date, and invoice image attachment.
- Submit your invoice for approval and payment.
Explore Resources
In-depth guides for anything you need to get set up, keep your company information up to date, and invoice against POs, all in one place.
CSP Setup
Register your account and login to the Coupa Supplier Portal.
CSP Profile
Build your company profile: Confirm your tax, banking, and address details are accurate before your first invoice.
Configure
Set your notification preferences so you never miss a PO or payment update.
Purchase Orders and Invoices
Submit your first invoice and start transacting with Apex and our partner brands.